Procurement


What are the steps to begin a procurement?

The procurement type you will need to launch is based on different variables. Contact PCS to get in touch with the contracts officer who assists your department. They can help you determine which procurement type you will need to begin.

Back to top

What types of competitive procurement are available?

  • RFP - Request for Proposal
  • RFQ - Request for Quote
  • AP - Alternative Procurement
  • SS -Sole Source

Back to top

    What type of procurement should I enter?

    Please feel free to contact PCS to get in touch with your contracts officer to help you determine. Below you will find some general criteria and processes for each procurement type.

    Back to top

    Request for Proposal (RFP)

     

    Criteria:

    • All goods and services over $250k.
    • Selection based on the best value.

    Process:

    • Posted for at least 21 calendar days.
    • Formal posting and selection criteria.
    • Must solicit bids from 3 vendors. One must be from a Historically Underrepresented Business (HUB; previously MWESB).
    • May include controlled meetings with vendors and down-selection processes.
    • Must develop a detailed scoring and source selection process.

     

    Request for Quote (RFQ)

     

    Criteria:

    • All goods and services between $50k and $250k.
    • Selection based on best value OR lowest price.

    Process:

    • Posted for at least 5 business days.
    • Informal posting and selection criteria.
    • Must solicit bids from 3 vendors. One must be from a Historically Underrepresented Business (HUB; previously MWESB).

     

    Alternative Procurement (AP)

     

    Criteria:

    • A limited vendor pool of at least 2 entities 
    • Responds to innovative business and market methods.
    • Contributes to UO's productivity improvement and process redesign.
    • Results in comprehensive cost-effectiveness and productivity for UO

     

    Process:

    • Posted for at least 5 business days.
    • Informal posting and selection criteria.
    • Greater opportunity to negotiate price and terms prior to award.

    Sole Source (SS)

     

    Criteria:

    • Due to specific needs or qualifications, the goods or services required are only reasonably available from a single vendor.
    • Must clearly demonstrate that the statement of work (SOW) is the only reasonable manner UO could meet its need and that the vendor is the only vendor in the marketplace that can fulfill that SOW.

     

    Process:

    • Posted for at least 7 calendar days.
    • If no protests are made, the transaction may proceed.