It is that time of year again to begin preparing for the FY25 year-end, June 30, 2025.
Please remember, if you want your expenditures charged in FY25, the goods must be received or services performed by June 30th. When planning your purchases and contracting during this time, please remember that this is the busiest time of year for Purchasing and Contracting Services (PCS). Please provide PCS with as much advanced notice of your purchasing and contracting needs as possible during this period.
As part of PCS’s preparation for processing the large volume of year-end contracts and purchases, PCS is posting the following transaction deadlines to help ensure timely processing:
Agreement Type | Submit by Date |
|---|---|
Custom Contracts | May 12, 2025 |
Form Contracts | June 2, 2025 |
Purchase Orders | June 9, 2025 |
Sole Source | May 1, 2025 |
RFQ's for Goods or Services | May 9, 2025 |
AP for Goods or Services | April 25, 2025 |
RFP's for Goods or Services | April 25, 2025 |
For procurements in process to be included in FY25, the resulting contract or purchase order must be submitted by the required dates above.
Due to extremely high volumes, PCS cannot guarantee to meet any expedited requests made from April through the end of the fiscal year.
If your procurement requires approvals outside of PCS, additional lead time may be required.
Please be aware that even if all procurement and contracting activity is completed by the end of the fiscal year, continued supply chain disruptions may delay delivery until well after fiscal year-end.