Duck Depot Expansion

Mother duck with four ducklings

New features coming soon!

Below you will find updates and information about the new features that will soon be available in the Duck Depot environment. 

Click on the topic of interest in the menu below. The link will take you directly to more information.

PCS is working with a group of volunteer campus users to pilot the new features of Duck Depot. If you have interest in volunteering for a spot on the Duck Depot pilot group team please provide your information on this Qualtrics form

Will the Duck Depot expansion look the same as Classic Duck Depot?

For most users, the look and feel of Duck Depot will be mostly the same. You will notice a few extra fields in the 'checkout' screen along with updated color schemes. Once the program is fully implemented you may see additional features.

What changes can I expect?

Updated color themes, purchasing index validation, embedded commodity code searching, and validated account codes. Once the program is fully implemented you may see additional forms to issue purchase orders, the ability to request new vendors, and some additional menus.

When will these changes take effect?

PCS will be implementing a slow rollout of Duck Depot Expansion. Our first pilot testing group is expected to begin testing about mid-March. During this time we will be finalizing features based on user feedback. More users will be slowly added to continue testing the system with a proposed full release of the integration beginning of FY22.

Do I need special permission to access the new portion of Duck Depot?

Purchase order forms will be available to folks with L1 or L2 Contracting Authority.

Access to purchasing index validation, embedded commodity code searching, and validated account codes will not require special permissions.

Can I use my Duck Depot PCard for (non-catalog) purchase orders generated in Duck Depot?

No, non-catalog purchase orders issued via Duck Depot cannot be paid with the Duck Depot PCard. Non-catalog purchase orders will be paid by banner invoice or as a direct payment using your department's non-Duck Depot PCard. Payments should be made after items are received and confirmed.

Can I make purchases over $25,000 like I can in non-catalog Duck Depot?

Purchasing limits will apply. Purchase Orders valued over $25,000 will be automatically routed to PCS for approval prior to issuance.

What is the difference between punch-out catalog, hosted catalog, and non-catalog?

A punch-out catalog is a vendor-hosted and maintained shopping collection with real-time stock and pricing.

A hosted catalog is a collection of items from a vendor that UO would maintain. We currently do not have any hosted catalogs.

Non-catalog items are items not maintained in a collection. This could be goods or services. These items will be purchased through a form and not through a Duck Depot related catalog.

Terms and DefinitionsAnchor

Below you will find some commonly used terms and phrases within the Duck Depot environment.

Term

Definition

Cart ReturnYou may receive the cart back if certain information is not filled out. Cart returns typically come with additional information.
CatalogCatalogs are collections of items for a specific vendor. The original Duck Depot was made up of all 'punchout' catalogs.
Non-catalogThese are items that are not in a collection.
Preferred VendorsPreferred vendors are vendors that have agreed to UO Terms and Conditions or entered into cooperative agreements.
PunchoutPunchout is a shortened term for punchout catalog. Punchouts are catalogs that vendors maintain on their servers with real-time stock and pricing. Punchout catalogs 'punchout' or go to the vendor's website from within the Duck Depot environment.
RequisitionsThese are the purchase documents prior to becoming Purchase Orders.

Pilot Group Topics

Remember to remove PCard number from non-catalog PO's.

Duck Depot PCard information may default load into the 'Payment and Codes' section. For non-catalog purchases, no payment information is collected at the time of checkout. Please remove information that has populated into sections labeled (Catalog Orders Only).

How to print a PO.

From within the Purchase Order you want to print, select the drop-down arrow next to the PO number. Then select 'Print Fax Version'.

Print Screen

Temporarily reassign approvals.

If you are an approver you may need to temporarily assign a substitute approver. 
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​​​Video coming soon!